Sabrina Automotive, Pokhara
Cutting Inventory Reconciliation Time by Two-Thirds
Sabrina Automotive consolidated three separate stock spreadsheets into one live inventory system with Pagoda DMS — and cut monthly reconciliation time by more than 60%.
Client Overview
Sabrina Automotive runs a multi-branch parts and accessories business out of Pokhara, supplying both walk-in customers and workshop accounts across the region. Stock was tracked separately at each branch, with a head-office spreadsheet updated manually at the end of each week.
That gap between branch-level stock and the head-office spreadsheet meant the numbers were rarely in sync. Reconciling them took the operations team most of a full day every month, and stock-outs on fast-moving parts were common because nobody had a real-time view across branches.
“Switching to Pagoda DMS cut our inventory reconciliation time dramatically. Our team finally works from one accurate number instead of three different spreadsheets.”
Anish Gurung
Operations Manager, Sabrina Automotive
Business Challenges
Branch-Level Stock Silos
Each branch tracked its own stock independently, with no shared visibility into what other locations had on hand.
Manual Weekly Reconciliation
Bringing branch numbers together into one head-office total was a manual, spreadsheet-driven process prone to errors.
Frequent Stock-Outs on Fast Movers
Without real-time visibility, popular parts routinely ran out at one branch while sitting unsold at another.
Our Solution
Centralized Multi-Branch Inventory
All branches now record stock movements into one live Pagoda DMS inventory system, visible company-wide in real time.
Automatic Stock Alerts
Low-stock thresholds trigger automatic alerts, so branches can transfer stock or reorder before they run out.
Cross-Branch Transfers
Staff can see stock at every branch and request transfers directly inside Pagoda DMS instead of phoning around.
What the Results Show
Less Reconciliation Time
Monthly stock reconciliation now takes under three hours instead of a full day.
Fewer Stock-Outs
Real-time cross-branch visibility keeps fast-moving parts in stock more consistently.
Branches Connected
Every branch now reports into one shared inventory system.
Time to Go Live
Sabrina Automotive was fully onboarded across all branches within three weeks.
Implementation Approach
Pagoda DMS began by auditing Sabrina Automotive's existing stock records across all four branches and mapping them into a single unified parts catalog, resolving duplicate and inconsistent part naming along the way.
Each branch was onboarded in a staggered rollout over three weeks, starting with the head office and largest branch before extending to the two smaller locations, so staff had time to adjust without disrupting daily operations.
Conclusion
Sabrina Automotive now runs on one real-time inventory picture across all four branches. What used to take the operations team most of a day to reconcile now takes under three hours, and stock-outs on popular parts have dropped significantly.
